The Architectural Control Committee (ACC), operating under the HOA Board of Directors, must approve any planned architectural improvement to a house. An “improvement” is defined as any addition or change to the existing property. Basically, the rules cover everything from additions to homes, sidewalks, fences, landscaping, swimming pools, new roofs, patios, decks, flag poles, basketball boards, athletic equipment, radio/TV antennae, exterior painting, etc. In brief, you “name it” and it is covered and all require approval.

The Board of Directors, five members, is responsible for the overall management and planning of Oakmont Downs HOA. The Board enforces the Oakmont Downs covenant and by-laws and is responsible for the maintenance of all common areas owned by the Association, including landscaping; payment of utilities (water and electricity) used on the common areas including street lighting; taxes assessed upon common areas; insurance covering Association property for general hazards and liability; and management and administration of the Association. The common areas are the two entrances and the recreation center located on the cul-de-sac at the end of Stable Farm, and the space between the sidewalk and the fence at the drainage ditch on Stable Pass. The Board is required to meet at least quarterly and to hold an annual meeting. Officers of the Board include the President, Vice president, Secretary, and Treasurer, with the remaining one Member titled as Director.

The Board has delegated day-to-day operation of our Association to ProComm (Professional Community Management Services Inc.). ProComm oversees the financial, administrative, regulatory, and maintenance services of the HOA. Homeowners may contact ProComm on matters concerning the neighborhood as a whole, such as Association assessments, enforcement of Restrictive Covenants, etc. For warranty/maintenance concerns about their own property, homeowners should follow the procedures furnished by their builder.

The Covenants are effective for an initial term of 30 years and automatically renew for 10-year periods unless opposed by a proper vote of the homeowners. The covenants may be enforced by any homeowner, through the various standing committees, and by the Board of Directors of the HOA.

The Bylaws work hand in hand with the covenants; they outline the rules under which we, as a non-profit corporation, agree to govern ourselves through our board of directors and the committees, which they appoint. The bylaws specify the number of board members and the process by which they are selected. Their powers and duties are also listed, as is the method by which the Bylaws may be amended by the members of the corporation.

The HOA should be regarded as a business, for the annual budget is equal to that of a small business. All monies spent come from assessments levied against lots owned by residents. Although it is a non-profit corporation, the HOA requires good management to avoid unnecessary assessments. The election of effective volunteer committees within the community is vital for a successful community. To facilitate the work of the board, certain committees, whose members are fellow residents, have been or will be established. Any resident is free to join any committee, and you are urged to do so. The Association will only be as good as the members who serve on its committees.

One General membership Meeting must be held each year. A notice of specific time and place is sent to each homeowner. A minimum of 10% of the homeowners must attend before official business can take place. At the General membership Meeting, Board members are elected by those attending in person or by proxy. Special meetings may be called by the Board or by signed petition of 25% of the homeowners throughout the year as needed.

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